Window Information

Overview of the Campus Portal

The Campus Portal provides communication between the school and the parent/guardian as well as allowing students to access their own information over the internet. After logging in to the portal a parent/guardian can view information on any enrolled students for which they have guardian status. Guardian status can be given to an individual at the household level or it can be specified through the relationship type. When a student accesses their portal they are only able to see their own information.

Accessing the Portal

Access to the Campus Portal is determined by the school district. Districts also have control over what information students and guardians will have access to in the portal. Upon acceptance of a proper usage policy, users are given a username and password or a registration key to access the portal. First Time Access via a registration key. Portal access is available from the Shen Website: http://sis.shenet.org/campus/portal/shen.jsp From the Portal Login page, select the Click Here link under the First Time Use heading. This option is only used the very first time the portal is accessed. The Click Here link will display an Activation Screen. Users will need to enter the 32-character activation key that they were given. Click the Submit button. The activation key will be verified, and once approved a screen will display allowing a User Name and Password to be created. To create your user name, use the first four letters of your last name, followed by the first four letters of your first name (i.e, Derek Jeter would be “jetedere”). If your full name contains less than eight letters, use your full name (i.e., Ann Roy would be “royann”). Create your Password, using alphanumeric password. Re-enter the password in the Verify Password field.

Click the Create Account button. Upon approval of the user name and password, the portal account will be created. Use the Click Here link on the account creation page to enter the new username and password to login and access the portal. If a user enters the username or password incorrectly five consecutive times, the account will be locked/disabled. The account will need to be re-enabled by the account administrator at the school. Subsequent Portal access After the activation key is used to create a portal account, it cannot be used again. Users simply enter their username and password to access the portal.

Viewing the Portal

On the left-hand side of the screen is an Index that allows parents to navigate and select a student and then select and view the desired information. Districts have the ability to select which items are available to parents. The following list can be selected by the district; if a parent cannot see this option in the Index, the school has chosen not to make that information available: Attendance Reports Health Student Registration Behavior Student Fees (available in Fall of 2008) Assessments Schedule Gradebook

Viewing the Family

The Family link shows the members of the household. Each person in the household is listed with the name, relationship, address and all phone numbers (home, work, cell).

Viewing the Calendar

The Calendar link provides a list of all students’ assignments that are due on a certain day and also shows days where there is an attendance event. The family calendar link will show events for each enrolled student in the household. The calendar link underneath a particular student will only show information for that student.

Viewing the Schedule

The Schedule lists the student’s classes in each period or term. If a school uses a rotating day or alternating day schedule, the day the class meets will also be listed. Parents/Students can e-mail a teacher directly by clicking on the envelope icon within each period. If assignment information is made available by the district, an assignment icon will appear. A list of assignments that have been given and graded can be viewed by clicking on the class link within each period. The assignment detail can include the grade for each grading task, the assignment name and score, the class total, and any comments the teacher may have entered for the student.

Viewing Attendance Information

Attendance data that has been entered by the school will display on the portal. All entries are color coded to indicate an excused, unexcused, unknown or exempt attendance entry. A listing of dates is provided, as well as a term summary of absences and tardies.

Viewing Behavior Information

Behavior shows the date of the event, what the event was, any demerits that may have been recorded, what the student’s role was and what the resolution for that event was. (This feature will be available in January of 2008)

Viewing Health Information

Student vaccination data is available in the Health area of the portal. This link lists the shots that are mandated for the state and the date(s) the student received each vaccination. (This feature will be available in the Fall of 2007)

Viewing Assessment Information

The Assessment area lists the standardized tests a student has taken and the score the student earned. All scores for an assessment will display.

Viewing Reports

The Reports area lists the student’s schedule and any transcripts or report cards that have been made available on the portal. Adobe Acrobat Reader is required to view these reports.

Miscellaneous Links

Links to school websites and district website are also viewable on the portal. Log Off When finished using the portal, click the log off option. Using the close (X) does not end the portal session. Logging in again will only open a second session. The first session will remain open for 30 minutes and tie up resources that could be used by someone else.