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5 Chelsea Place, Clifton Park, NY 12065 518-881-0600
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checkmark graphicBoard of Education Policy Manual  
arrow bullet We currently in the process of reviewing all policies and as they are approved by the board of education, we will be putting them on this web page.  Below are the reviewed policies that have been approved by the school board. (The complete manual is available in the superintendent's office).
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Policies 1000 -- By-Laws

NUMBER

ORGANIZATION OF THE BOARD OF EDUCATION

 

School District and Board of Education Legal Matters

1110

Board of Education Authority

1120

Number of Members and Terms of Office

1130

 

 

NOMINATION AND ELECTION OF BOARD OF EDUCATION MEMBERS

 

Board of Education Members: Qualifications

1210

Board of Education Members: Nomination and Election

1220

Reporting of Expenditures and Contributions

1230

Resignation and Dismissal

1240

 

 

THE ROLE OF THE BOARD OF EDUCATION

 

Powers and Duties of the Board (see 1120)

1310

Nomination and Election of Board Officers

1320

Duties of the President of the Board of Education

1321

Duties of the Vice President of the Board of Education

1322

Appointments and Designations by the Board of Education

1330

Duties of the District Clerk

1331

Duties of the School District Treasurer

1332

Duties of the Tax Collector

1333

Duties of the External (Independent) Auditor

1334

Appointment and Duties of the Claims Auditor

1335

Duties of the Extra classroom Activities Funds Treasurer

1336

Duties of the School Attorney

1337

Duties of the School Physician

1338

Duties of the Internal Auditor

1339

 

 

BOARD POLICY

 

Policy

1410

Execution of Policy: Administrative Regulations

1420

 

 

MEETINGS OF THE BOARD OF EDUCATION

 

Regular Board Meetings

1510

Agenda Format

1511

Special Meetings of the Board of Education

1520

 

 

MEETINGS OF THE DISTRICT

 

Annual District Meeting and Election/Budget

1610

Business of the Annual District Election

1611

Annual Organizational Meeting

1620

Legal Qualifications of Voters at School District Meetings

1630

Absentee Ballots

1640

Submission of Questions and Propositions at Annual Elections and Special District Meetings

1650

 

 

RULES OF MEETINGS

 

Quorum

1710

Minutes

1720

Executive Sessions

1730


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Policies 2000 -- Internal Operations  
INTERNAL OPERATIONS  
Orienting New Board Members 2110
Board Member Training on Financial Oversight, Accountability and Fiduciary Responsibilities 2130
   
BOARD OF EDUCATION ACTIVITIES  
Membership in Associations 2310
Attendance by Board Members at Conference, conventions and Workshops 2320
Compensation and Expenses 2330
Board Self-Evaluation 2340
Board Legislative Program* 2350
Board-Staff Communications* 2360
Broadcasting and Taping of Board Meetings 2370

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Policies 3000 -- Community Relations  
SCHOOL COMMUNITY RELATIONS  
Public Information/Media Relations* 3110
Relations with the Municipal Governments 3120
Senior Citizens 3130
Flag Display 3140
School Volunteers and Parental Involvement 3150
Parent-Teacher Associations 3251
 
PARTICIPATION BY THE PUBLIC  
Visitors to the School 3210
Public Comment at Meetings 3220
Enrollment Projections 3258
Booster Clubs 3260
Solicitations  
Solicitation of Charitable Donations From School Children –see policy on fundraising 3271
Advertising in the Schools 3272
Soliciting Funds From School Personnel 3273
Class Ring Sales* 3274
Community Use of School Facilities 3280
Use of School-Owned Materials and Equipment 3281
Operation of Motor-Driven Vehicles on District Property 3290
 
DISTRICT RECORDS  
Public Access to Records 3310
Confidentiality of Computerized Information 3320
   
PUBLIC ORDER ON SCHOOL PROPERTY  
Code of Conduct for the Maintenance of Order on School Property 3410
Code of Conduct for the Maintenance of Order on School Property 3410A
Unlawful Possession of a Weapon on School Grounds 3411
Threats of Violence in School 3412
Anti-Harassment in the School District 3420
Uniform Violent and Disruptive Incident System 3430
   
EMERGENCY SITUATIONS  
Emergency Closings 3510

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Policies 4000 -- Administration  
ADMINISTRATION  
Administrative Organization & Operation 4110
Organization Chart* 4210
Abolishing an Administrative Position 4220
Administrative Authority During Absence of the Superintendent of Schools 4230
Administrative Councils, Cabinets, Committees 4250
Evaluation of the Superintendent and other Administrative Staff 4260
   
CENTRAL OFFICE AND BUILDING ADMINISTRATION  
Duties of Superintendent 4310
   
COMPENSATION AND RELATED BENEFITS  
Professional Development Opportunities 4410
 

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Policies 5000 - Non Instructional Business Operations NUMBER
BUDGET  
Annual Budget* 5105
Fiscal Management Goals 5108
Budget Planning and Development* 5110
Budget Calendar* 5115
School District Budget Hearing 5120
Budget Adoption 5130
Administration of the Budget 5140
Contingency Budget 5150
 
INCOME  
Revenues 5210
District Investments 5220
Acceptance of Gifts, Grants and Bequests to the School District 5230
School Tax Assessment & Collection 5240
Property Tax Exemptions 5241
Sale and Disposal of School District Property* 5250
 
EXPENDITURES  
Bonding of Employees and School Board Members 5310
Expenditures of School District Funds 5320
Use of the District Credit Card* 5321
Use of the District Cell Phone* 5322
Reimbursement for Meals/Refreshments* 5323
Budget Transfers 5330
Borrowing of Funds 5340
Authorized Signatures* 5350
 
PURCHASING  
Purchasing 5410
   
FISCAL ACCOUNTING AND REPORTING  
Accounting of Funds 5510
Extra-classroom Activities Fund 5520
Petty Cash Funds and Cash in School Buildings 5530
Publication of District’s Annual Financial Statement 5540
Financial Accountability 5570
Allegations of Fraud 5571
Audit Committee 5572
Internal Audit Function 5573
   
NON-INSTRUCTIONAL OPERATIONS  
Insurance 5610
Facilities Planning 5612
Inventories 5620
Accounting of Fixed Assets 5621
Conference/Travel Expense Reimbursement 5628
General Services Administration Meals and Incidental Expenses 5628-E
Conference/Travel Expense Reimbursement Regulation 5628-R
Request Form for Attendance at Out-of-District Conferences, Meetings, and Training 5628-F
Facilities: Inspection, Operation and Maintenance 5630
Hazardous Waste and Handling of Toxic Substances by Employees 5631
Naming Facilities* 5632
Smoking/Tobacco Use 5640
Energy/Water Conservation and Recycling of solid Waste 5650
School Food Service Program (Lunch and Breakfast)/School District Nutrition Advisory Committee 5660
Records Management 5670
Information Security Breach Notification 5672
School Safety Plans 5681
Cardiac Automated External Defibrillators (AEDs) in Public School Facilities 5682
Fire Drills, Bomb Threats and Bus Emergency Drills 5683
Use of Video/Audio Systems in the School District 5686
Travel Under Homeland Security Alert* 5687
   
TRANSPORTATION  
Transportation Program 5710
Scheduling and Routing 5720
Transportation of Students 5730
Use of Buses by Community Groups 5740
School Bus Safety Program 5750
Qualifications of Bus Drivers 5760
Drug and Alcohol Testing for School Bus Drivers and Other Safety-Sensitive Employees* 5761

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Policies 6000 -- Personnel NUMBER
PERSONNEL  
Code of Ethics for All District Personnel 6110
Equal Employment Opportunity 6120
Sexual Harassment of District Personnel 6121
Complaints and Grievances by Employees 6122
6121R
Evaluation of Personnel: Purposes 6130
Health Examinations 6140
Alcohol, Drugs and Other Substances (School Personnel) 6150
Drug-Free Workplace 6151
Professional Growth-Staff Development 6160
Professional Activities by Staff Members 6162
Fingerprinting of Prospective School Employees 6170

6170R

Staff-Student Relations (Fraternization) 6180
Temporary Employment of Additional Staff* 6190
 
CERTIFIED PERSONNEL  
Certified Personnel 6210
Recruitment* 6211
Certification and Qualifications 6212
Incidental Teaching 6213
Probation and Tenure 6214
Disciplining of a Tenured Teacher or Certified Personnel 6215
Professional Staff: Separation 6216
Employment of Relatives of Board of Education Members 6217
Substitute Instructional 6220
 
SUPPORT STAFF  
Supplementary School Personnel 6320
School Bus Monitors and Attendants 6330
Athletic Trainers 6340
Temporary Employment to Replace Absent Support Staff 6350
Probationary Period for Persons Serving in Classified Positions 6360
   
ACTIVITIES  
Maintaining Discipline and Conduct 6410
Employee Personnel Records and Release of Information 6420
Employee Activities 6430
Negotiations 6440
Theft of Services or Property 6450
Jury Duty 6460
Staff Use of Computerized Information Resources 6470
   
COMPENSATION AND RELATED BENEFITS  
Health Insurance 6510
Workers’ Compensation 6520
Payroll Deductions 6530
Leaves of Absence 6550
Family and Medical Leave Act 6551
Military Leaves of Absence 6552
Employee Assistance Program (EAP) 6560
Employees Not Represented by Bargaining Units* 6570

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Policies 7000 -- Students NUMBER
ATTENDANCE  
Release Time of Students 7111
Entitlement to Attend - Age and Residency 7130
Educations of Homeless Children and Youth 7131
Residency Determination 7134
Educational Services for Married/Pregnant Students 7150
School Census 7160
   
STUDENT PROGRESS  
Student Evaluation 7210
Provisions of Interpreter Services to Parents who are Hearing Impaired 7211
Promotion and Retention 7213
High School Grade Level Assignment 7213R
Graduation Requirements 7220
Early Graduation 7221
Credential Options For Students With Disabilities 7222
Weighted Class Ranking 7223
Commencement Exercises 7224
Dual Credit for College Courses 7230
Student Records: Access and Challenge 7240
Release of Information to the Non-custodial Parent 7241
Military Recruiters' Access to Secondary School Students and Information on Students 7243
Student Privacy, Parental Access to Information, and Administration of Certain Physical Examinations to Minors 7250
Temporary Designation of Person in Parental Relation 7260
School Conduct and Discipline 7310
Loss or Destruction of District Property or Resources 7311
Student Dress Code 7312
Suspension of Students 7313
Students Presumed to Have a Disability for Discipline Purposes 7314
Suspension of Students with Disabilities 7315
Student Use of computerized Information Resources (Acceptable Use Policy) 7317
Searches and Interrogations 7330
Bus Rules and Regulations 7340
Corporal Punishment 7350
Weapons in School and the Gun-Free Schools Act 7360
Extra-curricular Activities 7410
Censorship of School Sponsored Student Publications and Activities 7411
Extra-curricular Programs for Students 7412
Contests for Students, Student Awards and Scholarships 7430
Special Interest Instructional Materials 7440
Constitutionally Protected Prayer in the Public Schools 7460
   
STUDENT ACTIVITIES
Student Meetings 7410
   
STUDENT WELFARE
School Health Services 7510
Immunization of Students 7511
Student Physicals 7512
Administration of Medication 7513
Health Records 7514
Accidents and Medical Emergencies 7520
Students with Life Threatening Allergies 7521
Safe Public School Choice Option to Students Who are Victims of a Violent Criminal Offense 7580
   
STUDENTS WITH DISABILITIES  
Special Education: District Plan 7610
Grouping by Similarity of Needs 7612
Preschool Special Education Program 7614
Least Restrictive Environment 7615
Pre-referral Intervention Strategies in General Education (Prior to a Referral for Special Education) 7616
Declassification of Students with Disabilities 7617
Students with Disabilities Participating in School District Programs 7620
Section 504 of the Rehabilitation Act of 1973 7621
Appointment and Training of CSE and CPSE Members 7631
Appointment and Training of Committee on Preschool Special Education (CPSE) Members 7632
Student Individualized Education Program (IEP): Development and Provision 7640
Transition Services 7641
Twelve Month Special Services and/or Programs 7642
Transfer Students with Disabilities 7643
Identification and Register of Children with Disabilities (Child Find) 7650
Parent Involvement for Children with Disabilities 7660
Impartial Due Process Hearings/Selection of Impartial Hearing Officers 7670
Independent Educational Evaluations 7680
Special Education Mediation 7690

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Policies 8000 -- Instruction NUMBER
CURRICULUM (GENERAL)
Educational Philosophy 8100
Educational Goals 8102
Instructional Goals 8105
Curriculum Development, Resources and Evaluation 8110
Equal Educational Opportunities 8130
ELEMENTARY AND SECONDARY INSTRUCTION  
Career and Technical (Occupational) Education 8220
Guidance Program 8230
Patriotism, Citizenship and Human Rights Education 8241
Civility, Citizenship and Character Education/Interpersonal Violence Prevention Education 8242
Community Education Programs 8243
Evaluation of the Instructional Program 8250
Programs and Projects Funded by Title I 8260
Instructional Technology 8270
The Children’s Internet Protection Act: Internet Content Filtering Safety Policy 8271
Instruction for English Language Learners or Students with Limited English Language Proficiency 8280
   
INSTRUCTIONAL MATERIALS  
Purposes of Instructional Materials 8310
Selection of Library and Audiovisual Materials 8320
Objection to Instructional Materials 8330
Controversial Issues 8331
Textbooks/Workbooks 8340
Use of Copyrighted materials 8350
   
School Calendar and School Day 8410
Opening Exercises 8420
Home Tutoring (Temporary Instruction) 8450
Field Trips 8460
Out-of-Country and Overnight Domestic Study Trips 8461
Exchange Program 8462
Home Instruction (Home Schooling) 8470

 
   
   
 
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Maintained in accordance with the Shenendehowa Central School District Web Publishing Guidelines by Kelly DeFeciani, Public Information Officer. Copyright © 2004 Shenendehowa Central Schools, 970 Route 146, Clifton Park, NY  12065; Phone (518) 881-0600. All rights reserved.