Changes to the Year-end Calendar and Requirements for Events Attendance…

Written by on April 29, 2021

Dear Shen Community,

As we approach the end of another extraordinary school year, we are revamping the school calendar to adjust for changes in Regents Examinations and the observance of Juneteenth and planning for culminating events such as awards, moving-up ceremonies and graduation. While we are eager to provide these milestone activities that mean so much to our students and families, we are also committed to holding these events in a safe manner in accordance with the New York State Update Graduation Guidance, as of 4/28/2021. 

We will make all attempts to maximize the capacity allowances for in-person attendance, recognizing that we will not jeopardize the health and safety of our students or the community. We are optimistic that those limitations will change and continue to be more relaxed in the coming days and weeks.

Changes to Year-End Calendars

The school calendar, posted on the district website (Shen Calendar with Revised Regents Schedule 4/29/21 (pdf) has been revised as follows:

  • May 28: Schools Closed – Emergency Day Give-Back
  • June 16: Last Day of Classes for HS Students
  • June 17-25: Regents Exams (revised), HS Local Exams or June Academy    Make-ups for HS Students
  • June 18: District Closed – Juneteenth Observed

New York State Department of Health Requirements for Event Attendance

In order to help you and your family plan for participating in these activities, it is important that you are aware of the guidelines that the New York State Department of Health is requiring districts to follow regarding vaccinations and COVID-19 testing. As of today, students and any guests (e.g. parents, guardians, siblings) must be in compliance with these requirements in order to attend many of the year-end events:

  • Vaccination – As of today, students and any other event attendees who provide proof of completing the COVID-19 vaccination series at least 14 days prior to the date of the event will be allowed entry. We encourage you to download your vaccination status to the Excelsior Pass (, making it easy for you to demonstrate proof of vaccination completion.  Information about the COVID-19 vaccine, including how to schedule a vaccine appointment, can be found here: The district is also working with the Saratoga Public Health Department to organize vaccination PODS on the Shen campus. We are doing all we can to make it as easy as possible to get vaccinated. 
  • COVID-19 Testing – For students or event attendees who have not received the COVID-19 vaccination series, proof of a negative COVID-19 test will be required. The district will look to have a mass testing day for graduation purposes, as needed. A home testing kit with FDA EUA approval will also be acceptable. These test results may include:
    • A negative diagnostic PCR test performed within 72 hours of the event the individual wishes to attend; OR
    • A negative antigen (rapid) test performed within six (6) hours of the event the individual wishes to attend.
  • Fully Recovered From COVID – Students and attendees who have fully recovered from a lab-confirmed case of COVID-19 in the last three (3) months and do not have any recent or current symptoms must provide proof of illness and recovery. Anyone in this situation does not need to provide proof of a negative COVID-19 test or vaccination.

For information on COVID-19 testing, including proof of testing or recovery, we recommend you contact your family medical provider. We are working on plans to see how we best collect any of the aforementioned documents (proofs), seeking to make entrance as seamless as possible. More information will be provided in advance of the specific event.  

It is important to note that as of today, in accordance with the New York State Department of Health, any event attendee who fails to present a proof of vaccination, a negative COVID-19 test result, or proof of recovery from COVID-19 will be denied entry to end-of-year events. These requirements are in addition to those health and safety regulations we have grown accustomed to over the last year, including participating in a health screening, social distancing and wearing approved face coverings.

Thank you for your attention to this matter. We look forward to celebrating the hard work and accomplishments of our students and appreciate the partnership of our families as we work to make these events possible.

Please do not hesitate to reach out if you have any questions regarding this information. 


Committed to Excellence,

Dr. L. Oliver Robinson

Superintendent of Schools