Emergency closings, delays and early dismissal

2020-21 EMERGENCY CLOSING/DELAYS UNDER COVID-19 SCHEDULES:

School schedules were drastically modified for 2020-21 due to the constraints of COVID-19. Consequently, decisions regarding operations under emergency school delays and/or closure will be a little different this year. Options for school delays and/or closure due to a snow emergency will be deliberated and decided by the Superintendent in collaboration with the Director of Transportation and Director of Facilities and Operations. The objective is to have a final decision made by 5:00AM.

Delay Schedule  
Schools will adhere to a 1-hour or 2-hour delay based on the following Transportation Schedule. Food Service will keep the same schedule for a 1-hour and 2-hour delay and continue to serve breakfast and lunch. No AM/PM Kindergarten, No AM BOCES, No Period 0. Parents using Y-Time for childcare should discuss their procedures in the event of a delay.

School Closing 
School closings will follow the typical process. Parents using Y-Time for childcare should discuss their procedures in the event of a cancellation of after-school/evening activities.

Please see the district website, social media, SIS email notification or your local television station for information. Families can now choose to receive emergency notifications by text. Go to the website for more information https://www.shenet.org/shenendehowa-school-district-now-offers-text-messaging-notifications/

 

REGULAR CLOSING/DELAY/DISMISSAL INFORMATION DURING NON-COVID

School closings, delayed openings and early dismissals resulting from weather conditions or other situations will be provided to the media and posted on Shenendehowa’s website and social media sites: https://twitter.com/ShenNews and https://www.facebook.com/#!/ShenendehowaCSD.

Many different factors are considered when making the decision. During the night, when a storm is in the weather forecast, our transportation staff:

  • continuously monitors the weather from the National Weather Service paying close attention to the forecasted duration of the storm as well as the severity
  • monitors road conditions reported by the N.Y.S. Department of Transportation as well as local town and county transportation departments
  • drives the roads throughout the district paying close attention to neighborhood roads, reduced visibility of bus stops as a result of snow banks, etc.
  • works in cooperation with our buildings and grounds staff to ensure that we can have school roads and sidewalks plowed in time
  • communicate with surrounding schools to understand weather conditions and the impact on those districts
  • makes recommendations to the Superintendent who typically makes the decision by 5 a.m.

If the decision is to close or delay school, transportation staff contacts the media, the superintendent contacts administrators to initiate a communication-tree, and the communications specialist posts the notifications on the website, Facebook and Twitter.

Delayed openings

Delayed openings mean all schedules will be delayed by either one or two hours. Bus pickups will be approximately one or two hours later than the scheduled time. The delay schedule is posted at the bottom of the school web pages. Please continue to monitor all opening delays, as they could turn into school closings, depending on the weather. AM kindergarten does not come to school when there is a delay.

Early dismissal

When the weather becomes severely inclement during the day and driving conditions become unsafe, or when a state of emergency due to road conditions is declared by the state or county law enforcement, the district may consider early dismissal. Early dismissal decisions take into consideration the magnitude of the transportation operations and the number of buses required to transport students home and, in many instances, the possibility that young students may be going home to an empty house. Typically, the decision is made by mid-morning for an early afternoon dismissal. When an early dismissal is being considered, typically PM kindergarten will be cancelled. Stay tuned to news about early dismissals through the methods discussed above.

No After School and Evening Activities

The decision to cancel after-school and evening activities is typically made by noon and publicized using the methods described above. When Shen doesn’t cancel after-school or evening activities, it DOES NOT prohibit or prevent an event organizer from canceling or rescheduling the event due to weather or road conditions.

 

Please note: Parents using Y-Time for childcare should discuss their procedures in the event of an early dismissal or cancellation of after-school/evening activities.